Vacancy for a Personal Assistant in a Multinational Oil and Gas Company in Lagos and Port Harcourt

DIVISION/DEPARTMENT Administration
JOB SUMMARY
Manages the entire schedule of Manager/Boss.
Handles all administrative and secretarial duties.
ESSENTIAL JOB FUNCTIONS
• Manages calendars and schedules appointment
• Screens incoming calls and correspondence and responds independently
when possible
• Organizes programs, events, meetings or conferences by arranging facilities
and caterers, issuing information or invitations and coordinating speakers
• Prepares agendas, notices, minutes and resolutions for corporate meetings
• Takes and transcribes dictation and composes and prepares confidential
correspondence, reports and other complex documents
• Performs complex and confidential secretarial functions including
developing and typing taped dictation or written correspondence.
Responds to routine external correspondence.
• Types memos, purchase requisitions, payment requests and other
department forms and documents
• Creates and maintains database and spreadsheet files
• Arranges complex and detailed travel plans and itineraries, compiles
documents for travel-related meetings
• Prepares weekly expense reports
• Maintains confidentiality of all corporate, personnel and research matters
• Orders office supplies and maintains supply cabinet
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Devising and maintaining office systems, including data management,
filing, etc.;
EDUCATION: Minimum of a HND/Bachelor’s degree in Secretarial
Studies or Social Sciences or relevant field
TRAINING REQUIREMENTS:
Experience working as a Personal Assistant
Ability to speak and write French - Compulsory
REQUIREMENTS: • Excellent computer skills
• Planning and organizational skills
• Oral communication skills
• Written communication skills
• Good Interpersonal skills
• Time management skills
• Ability to multitask
• Analytical and Proactive
• Detail orientation
• Confident and ability to maintain
confidentiality
• Saftety Conscious
EXPERIENCE: • 1 – 3 years post NYSC experience as a
Personal Assistant
OTHER REQUIREMENTS
Willing to relocate
Willing to to travel